The Grand Escape 2026 Rules and Regulations

Art. 1 — Registration

All persons who have reached 18 years of age at the time of registration, of any nationality, are admitted to the event.

Art. 2 — Membership

The Grand Escape is an event reserved exclusively for members of Bikepacking Adventures ASD.

Those who are not members of the aforementioned sports association will become members at the time of registration for the event.

The Organization may at any time and at its sole discretion decide whether or not to accept a registration or exclude a registrant from the event if it may cause damage to its image.

Art. 3 — Medical Certificate

For all participants it is mandatory to submit to the organization a medical certificate of fitness for cycling practice (Competitive Medical Certificate for Cycling) issued by a Sports Medical Center or by a Doctor, currently valid. The medical certificate must have an expiration date after the date of the event you are participating in and must be uploaded after registration.

The medical certificate must be uploaded to bikeadventureseries.com/my-account through the "My account" area. The expiration date must also be specified.

If the medical certificate is not compliant, it will be rejected and deleted and the registrant must submit a new compliant one within 30 days before the event.

The Competitive Medical Certificate must be specific for cycling. We cannot accept medical certificates issued for other sports disciplines such as triathlon, track and field, etc.

Those who do not comply with this requirement will not be considered regularly registered and are not entitled to a refund of the registration fee.

Each participant must declare pursuant to Presidential Decree no. 445 of December 28, 2000 that the documents submitted by them are truthful and correspond to the originals in their possession.

Art. 4 — Route and Track

The Grand Escape is a loop route of approximately 500–600 km that takes place entirely on paved roads. The route is designed to be completed in 3–5 days, depending on each participant's personal pace.

The organization will provide all participants with a track in .gpx format of the route to follow until arrival. At any time and for any reason related to safety, traffic or road conditions (roadworks, detours, prohibitions or other unforeseeable situations), everyone is free to leave the track and resume it as soon as conditions allow. You can deviate from the provided track at any time and then resume it later, using alternative roads at your own discretion.

The organization reserves the right to modify the route up to a few days before the event.

Art. 5 — Start and Packet Pick-up

The precise times and methods for picking up the event packet will be communicated in the digital event guide.

Participants may start on the established day according to the methods communicated in the digital guide.

Art. 6 — Compliance with Traffic Laws

The Grand Escape is a non-competitive cycling gathering on paved roads; the entire route will always be open to traffic and therefore compliance with the Highway Code is mandatory for all participants. It is also mandatory to have a kit for repairs and punctures.

Art. 7 — Event Characteristics — Warning

All participants must:

• be physically prepared to cover approximately 500–600 km
• be self-sufficient and capable of managing their own adventure
• have a spirit of adaptability
• have good knowledge of GPS use and basic navigation

In the spirit of bikepacking, any type of external support is prohibited (except obviously in cases of emergency).

Art. 8 — Mandatory Kit

For their own personal safety, in case of emergency or getting lost, each participant is required to carry with them, for the entire duration of their adventure, the following minimum safety equipment:

• reflective vest
• whistle or bell
• mobile phone
• approved helmet to be worn at all times
• white front and red rear lights

Art. 9 — Registration and Participation Fee

Registration opens: January 12, 2026. Limited places: 400 participants per event.

From November 1 to 7, 2025, an early registration window is active through a Bundle with the Tuscany Trail.

2026 price

Early Bird — from Jan 12 to Jan 30 — €137 per single event.
Regular registration — from 30 March — €157.

What registration includes

• Complete route track in .gpx and Komoot format
• Official banner The Grand Escape
• Exclusive cap The Grand Escape
• Digital guide with all logistical information
• Map with route of the itinerary
• Media coverage during the event and downloadable Photo Gallery
• Partner discounts and discounts on events Bike Adventure Series
• Insurance coverage for the duration of the event
• Event pack with paper map
• Finisher package + badge and BAS Board community

Art. 10 — Validity of Registration

Registration can be considered regularly valid only after completing the electronic registration procedure with consequent electronic crediting of the amount in favor of the organizer and submission of the medical certificate which must be uploaded within 30 days before the event within the My Account section.

The organization may, at any time and at its sole discretion, without obligation to provide further explanation, decide whether or not to accept anyone's registration.

Art. 11 — Substitution and Withdrawal from Participation

With reference to the event, it is not possible to request the substitution of a participant once registered. If a registrant does not participate in the event, the participation fee will not be refunded in any case and shipping of the event packet is not provided.

Art. 12 — Cancellation or Postponement of the Event

Cancellation. If, due to force majeure such as pandemics or wars, the event should not take place, the amount paid at the time of registration will not be refunded, but the participation fee alone will be considered valid in case of a request to register for the following edition. The organization will also be entitled to a contribution regarding insurance costs equal to €14.00 for deferring the registration to the following year. The request to register for the following year and payment of the administrative fee must occur within the date indicated by the organization after cancellation of the event.

Postponement. Due to force majeure or other serious reasons (pandemics, wars) which could put at risk the preparation of the event or participation by a number of people not less than half of those registered, the Organization reserves the right to change the location and/or date of the event within the same calendar year. The fee paid for registration will be valid for the event on the rescheduled date, without additional costs. In this case, it is not possible to defer registration to the following year's edition.

Art. 13 — Variations

In light of new environmental and/or health circumstances and/or in case of changes to the regulatory framework, the Organization reserves the right at any time to make consequent reasonable variations to the regulations. The official event website where these regulations are published constitutes the sole reference for information about the event. Therefore, any different content present in previous communications via newsletter, in the press or on social media cannot be invoked.

Art. 14 — Approval, Consent, Authorization

By requesting to participate in The Grand Escape, each participant at the time of registration:

• Declares that they have read and approved these Regulations and accept every part of them;
• Constitutes themselves as guarantor of their own behavior during and after the event;
• Declares that they are in good physical condition and have provided the organization with a valid medical certificate after undergoing a medical fitness examination for cycling practice (Competitive Medical Certificate for Cycling), providing the organization with the broadest indemnification for any damage they may suffer as a consequence of their participation in the event;
• Declares that they are aware that the event is a non-competitive event without rankings;
• Declares that they are aware that there is no medical and mechanical assistance service provided by the organizers;
• Declares that they are aware that there is no recovery service for those who withdraw, nor are there obligations on the part of the organizers to search for participants on the route;
• Declares that they are aware that there is no obligation on the part of the organization to monitor the roads crossed by participating cyclists;
• Declares that they are aware that the participation fee will not be refunded in any case;
• Declares that they have experience and are aware of the possibility of encountering adverse weather conditions and are able to navigate and ride long distances in such conditions;
• Declares that they are aware that the organizer "Bikepacking Adventures ASD" is not a professional organizing entity, but acts solely for recreational and non-patrimonial purposes (art. 1174 Civil Code); participation in The Grand Escape always occurs by free choice and for recreational purposes. The aforementioned organizing ASD is devoid of, and indemnified from, any responsibility connected to the event;
• Declares that the cyclist who participates in The Grand Escape renounces undertaking any legal action on any grounds against the organizing ASD;
• Expresses consent to the use of their data, including for commercial purposes, according to the consolidated privacy act no. 196 of 30/06/2003 and EU Regulation 2017/679 (GDPR);
• Grants the organizers the broadest consent to the use, in ways permitted by law, of any video or photographic image taken during the days of the event.

Art. 15 — Processing and Recording of Personal Data

The processing and recording of personal data will be carried out by:

Bikepacking Adventures ASD
via Val d'Aupa 2, Udine 33100
Tax Code 94158340300

Personal data of all participants will be processed and recorded according to the consolidated privacy act no. 196 of 30/06/2003 and EU Regulation 2017/679 (GDPR).

With the user's consent, Bikepacking Adventures ASD will communicate personal data to AdventureLab srl for their marketing purposes.